|General Committee Procedures
Committee meetings may be arranged at a time and place convenient to the committee members as needed for the committee to conduct business. Notice of the committee meeting shall be given in advance to the Council president. Committee members may invite outside assistance from USFSA committee members or other organizations as necessary. Committee meetings may be open or closed and chairs are asked to state in advance the type of meeting that is scheduled.
2. Executive Oversight
The Council president reserves the right to attend a committee meeting in an ex officio capacity or to invite another officer to attend in the president’s place.
All committees are requested to keep minutes of meetings and to copy the Council president with the minutes and correspondence. The president will keep the other officers informed of committee activities.
4. Agenda Items
All committee chairs wishing to bring business to the Council should contact the Council president two weeks prior to the scheduled meeting so that the item may be placed on the meeting agenda.
5. Submission of Reports and Recommendations
All committee reports and recommendations should be submitted in writing to the Council secretary two weeks prior to the meeting at which the report will be presented or action taken.
6. Methods of Communication
Communication may be done by email, telephone, fax, or regular mail. Written reports for dissemination to the Council would be appreciated as word files attached to an email.
7. Emergency Items Requiring Council Action between Meetings
Committee chairs must notify the Council president of urgent items that require Council action between meeting dates. The committee will be asked to submit a motion with a maker and second. Upon consultation with the other officers, the president will direct the Council secretary to distribute the motion by email to all eligible recipients for an e-vote. The results of the e-vote will be published by email to all registered members and entered into the minutes of the following regular meeting.
Nominations may be made by any voting delegate of the Council, Council officer, or Council member club. Nominations will be presented at the September meeting and voted upon in November. Ad hoc committees may be appointed at any regular meeting.